EXHIBIT 2019-03-15T18:13:38+00:00

Deadline: March 1, 2019

More than three hundred attendees from all areas of Pennsylvania are expected to attend this statewide conference that offers a great networking opportunity to meet other service providers and prospective customers. Interact and discuss your services and products with your target market of educators and social service professionals.

Exhibitors will include national, state and local government and nonprofit organizations and agencies that are serving or providing resources that support Pennsylvania’s schools and staff serving families in the development of effective strategies to help students reach their educational and career goals.

This conference, sponsored by Pennsylvania Department of Education, is designed for content-area teachers and ESL specialists working in school districts, charter schools, career and technical centers, intermediate units, private schools and non-public schools; LEA administrators; community organization and agency staff working with English learners and/or migrant students and their families; parents and other ELD stakeholders; and migrant education program staff.

All organizations must complete the exhibitor agreement in order to be considered as an exhibitor.

The Center for Schools and Communities reserves the right to determine the appropriateness of any organization to be an exhibitor. When approved, you will receive an email with instructions to complete the exhibitor registration process, make a payment and submit your certificate of insurance. We accept only online payments by credit card. Exhibitors are considered confirmed when the registration process has been completed, including payment. Additional details about setup onsite and logistics will be sent via email two weeks prior to the conference.


  • Federal/state/local governmental agencies — $0 for one table only on a space available basis
  • All other entities — $150 per table

Fee includes:

  • Registration for up to two onsite representatives
  • One skirted, draped 6’ table with one chair
  • Complimentary wireless internet
  • Confirmed exhibitors by March 1, 2019 will be included in an exhibitor listing

Note: Electricity may be available at select tables. Please indicate your needs on the exhibitor agreement and we will do our best to accommodate your request. There may be costs for any optional setup requests: phone, internet access (other than wireless), etc.


  • Exhibits may not extend more than 12-inches from the front of the table
  • Exhibits or promotional materials may not block any aisles or access ways
  • Any music or lights displayed may not interfere with other exhibitors
  • Meals are on your own

Exhibit Schedule

  • Tuesday, April 2 from 8:00 a.m. – 9:00 a.m. SETUP
  • Tuesday, April 2 from 8:00 a.m. – 4:00 p.m.
  • Wednesday, April 3 from 8:00 a.m. – 4:00 p.m.
  • Thursday, April 4 from 8:00 a.m. – 12:30 p.m.
  • Thursday, April 4 at 2:00 p.m. all exhibits must be REMOVED

Go to the Agenda web page to view a detailed conference schedule.

All exhibitors are encouraged to set up their displays before sessions begin on Tuesday. Timing for exhibitor setup is contingent upon the actual location assigned. Additional information will be supplied with the official exhibit confirmation. Exhibits will be located throughout the Commonwealth Ballroom Foyer.

Exhibitor Drawing

Increase your visibility by donating a giveaway item. On Thursday, April 4, a prize drawing is being hosted during the closing session and exhibitors are encouraged to provide giveaway item(s) for this drawing. Participants will only be eligible to win exhibitor giveaways by visiting the booths of all participating exhibitors to earn drawing entries. Your organization and giveaway item(s) will be included in the conference exhibitor list in each registration packet.

Please provide one or more giveaway items with a minimum value of $50 total (e.g., one item valued at $50 or more or a prize pack of items with a total combined value of $50 or more).

Certificate of Insurance

Upon completion of the registration process:

  • Self-insured entities, such as state agencies, are exempt from providing a certificate of insurance but must submit exemption information on agency letterhead
  • All other entities must submit a certificate of insurance (see requirements below)

Certificate of Insurance Requirements

Applicants must provide:

Event liability coverage of $1,000,000 per occurrence and $1,000,000 aggregate OR Standard liability coverage of $1,000,000 per occurrence and $2,000,000 aggregate


  • All insurance certificates shall list the Central Susquehanna Intermediate Unit as an additional insured
  • All certificates must be signed by a licensed insurance broker or insurance representative
  • Sub-limits shall not be less than the per occurrence limit amount required

Give this information to your insurance company and they will provide you with the required paperwork.

Shipping Materials

Exhibitors are solely responsible for shipping and handling of their materials. If materials arrive at the facility prior to March 30, 2019 storage fees may apply. If three or more boxes are shipped to the hotel, additional charges may apply. Confirmed exhibitors with shipping questions should contact Andrea Kolb, (717) 763-1661 ext. 198.

Package Label
Hold for Center for Schools and Communities
MEP-ELD Conference, April 2-4, 2019
Contact arrival date –XX/XX/XXXX–

Shipping Address
Sheraton Harrisburg Hershey Hotel
4650 Lindle Road
Harrisburg, PA 17111

Conference Location

Sheraton Harrisburg Hershey Hotel
4650 Lindle Road
Harrisburg, PA 17111
(717) 564-5511
Complimentary onsite parking is available.


Exhibitors are responsible for their own travel and lodging arrangements.

ADA Accommodations

The Center for Schools and Communities encourages persons with disabilities to participate in its programs and activities. If you anticipate needing any type of accommodation or have questions about the physical access provided, please indicate your needs in the ADA section of the registration form or contact Regina Salvador, (717) 763-1661 ext. 164, in advance of your participation or visit.


Delay, Cancellation and Refund Policy

Delay and Cancellation of the Event
Due to inclement weather (snow, ice, flooding, etc.) or other emergencies, events may be delayed or cancelled. Exhibitors are responsible for calling the Center for Schools and Communities automated voice messaging system at (717) 763-1661, option 3 after 6:30 a.m. the day of the event. The system is updated as conditions change, so it is necessary to call for any changes prior to leaving for your scheduled event.

Cancellation and Refund Policy
Refunds (minus a $25 administrative/processing fee) will be granted to exhibitors who cancel their registration no later than Tuesday, March 12, 2019. Cancel Registration

Refunds will not be provided to exhibitors who neither cancel nor attend the event. Confirmed exhibitors who are unable to attend the event may send a substitute in their place at no additional cost. Substitution information must be received no later than Thursday, March 28, 2019. Send Substitution Information

If the minimum number of participants has not been met by Tuesday, March 12, 2019, Center for Schools and Communities reserves the right to cancel the conference. If the Center for Schools and Communities cancels the conference, exhibitors will receive a full refund.